When you work for a large company, keeping track of all of your assets can be a nightmare. Without dedicated solutions, the logistics of tracking are near impossible. Combining that with keeping tabs on your staff and your inventory can make things very difficult. This article aims to give you some helpful tips on how to track all of your company’s assets and staff.
Get The Right Software
The first thing you have to do is get the right software to be able to track your assets effectively. There are many different asset management software out there, which are all designed to make your life easier. As mentioned by WebFletch business management software, you can use apps to schedule and assign jobs easily. Getting the right software is key to tracking your assets and staff.
Unique Tracking Numbers
Every job you do and every asset involved should have a unique tracking ID. These numbers should correlate to that specific job and the specific assets used for that job. This will make the tracking of items, staff, or progress less confusing. An easy way to do this would be to have tracking numbers be a combination of an item or staff code and the job code. This way, you don’t need to create new IDs for each item and staff each time; they are just made unique by the job. Unique tracking numbers are one of the best ways to keep on top of your assets and staff.
Know Your Maximum Sustainable Level Of Operation
As a business, it is important to understand what your maximum operating level is. In terms of tracking assets, if you know that you can only take on a certain number of jobs and you are getting close to that number, you will be aware that you might be about to run out of assets. As much as it can be tempting to take on ever-increasing amounts of jobs, you must know where your limit is. Knowing your maximum sustainable level of operation is key to tracking your assets and staff.
Track Inventory And Assets Separately
Some people get confused between assets and inventory and try to track them all together. Inventory is everything that you sell, and the company owns your assets. This is a subtle distinction, but tracking the two separately will be a lot easier. Naturally, the two are linked in many ways but treating them as two separate parts of your operation is recommended.
Find Your Strategic Asset Gap
Once your business is operational, you will know what it is that you need to run, as you will already have it. However, to be able to grow your business to where you want it to be, you may need to acquire more assets. Finding this strategic asset gap is a key part of tracking your assets and staff, as you need to know under what conditions you would be able to serve more customers. Your strategic asset gap is found where you are not operating in an optimal way.
Create An Asset Database
To track your stock inventory of sellable items, you will probably have a sophisticated database that stores all your wares digitally. To be able to effectively track your assets as well, you should have a similar database set up for all of those things. This database can include staff too and can be updated automatically via your ordering system. For every new job that comes in and where a staff member and an asset are assigned to it, that can show up on your database. This means that you can search for all staff and assets that are currently in use and see what you have left. By creating an asset database, you should never be able to take on more work than you can handle.
Track It All
Managing a business is primarily about being able to track every aspect of it. Asset tracking is often overlooked as an integral part of a functioning business. It can seem like overkill to track every single thing that the company owns, but it is very useful. Some of the top tips for how to track your assets and staff are; get the right software, use unique tracking numbers, know your maximum sustainable level of operation, track your inventory and assets separately, find your strategic asset gap, and create an asset database. If you can do these things, then you will be well on your way to easily tracking your company’s assets and staff.